IALS Staff Collection Notice

Please ensure that you read the statement below relating to data protection and the use of data by the University and the Higher Education Statistics Agency (HESA).

The University of London, which is a Data Controller within the terms of the Data Protection Act 1998 (DPA), collects information about all its staff and students for various administrative, academic and health and safety reasons. Under the DPA 1998, we need to obtain your consent for this. Since we cannot operate the University effectively without processing information about you, this consent must be given as part of the employment procedure.

In signing the contract of employment, you agree to the University of London processing personal data contained in the employment application form, and other data which the University may obtain from you or other people, whilst you are an employee of the University. You agree to the processing of such data for any purpose connected with your employment or your health and safety whilst on University premises or for any other legitimate reason.

The University will handle all such information in accordance with the DPA and with due regard to confidentiality. Under the DPA 1998 you have the right to a copy of the data held about you by the University of London for a small fee. Since the data held about you at the Senate House is a subset of that held on you by your Institute, data subject requests should be addressed in the first instance to your place of employment.

If you have any concerns about, or objections to, the use of data for these purposes by the University of London, please contact the Data Protection Officer at the University of London, Senate House, Malet Street, London, WC1E 7HU.

Some information held by your Institution about you is sent in coded and anonymised form to the Higher Education Statistics Agency (HESA) annually. Your record is added to a database which is passed to central government departments and agencies and devolved administrations which require it to enable them to carry out their statutory functions under the Education Acts. It is also used for statistical analysis by HESA and the above bodies resulting in publication and release of data to other approved non-statutory users. These may include academic researchers and unions.

You may wish to note that your name and contact details will not be made available to HESA and precautions are taken to minimise the risk that you will be able to be identified from the data.

Under the Data Protection Act 1998 you have the right to a copy of the data held about you. Because the data held about you by HESA is anonymised and a subset of that held on you by your institution, data subject requests should be addressed in first instance to your institution. If you have any concerns about, or objections to, the use of data for these purposes, please contact HESA at www.hesa.ac.uk, or by writing to 18 Royal Crescent, Cheltenham, GL50 3DA.