Visiting our building - NHS Test and Trace

The University is committed to ensuring the health and safety of its staff, visitors and the wider public health of the community.

As the University opens the IALS building, we will be collecting visitor information for the NHS Test and Trace scheme.

Your name, contact number, date/time of arrival and departure will be recorded and kept for 21 days. If, during that time, the University is contacted by NHS Test and Trace, we will provide that data securely to the NHS. If not, the University will delete that data after 21 days.

The scheme is voluntary, but we hope you will help us to support the NHS scheme and assist our staff through this unprecedented period. Thank you for your assistance.

The government’s Privacy Notice for Test and Trace is available at the following link: 
https://www.gov.uk/government/publications/privacy-notice-for-maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace/privacy-notice-for-maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace

Test and Trace and data protection

As set out in the government guidance, the legal basis for the University processing the data under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 is where it is necessary for the legitimate interest of the University:

  • to participate in the scheme to support the NHS in fighting the pandemic
  • to protect the health and safety of its staff and visitors

The impact on the rights and freedoms of individuals are balanced by the scheme’s voluntary nature and the limited scope of the data, purposes and duration of processing.

The Test and Trace scheme is separate to the way the Institute manages your student record or library membership.

You can find out more information on data protection at the University at the following link:
https://london.ac.uk/about-us/how-university-run/policies/data-protection

Page last updated: 24th July 2020